Develop workplace sustainability policy 3 Task Description@Task 1a) Conduct a review of the organisation?s current position in terms of sustainability practices. This could include a review of:ú Management commitmentú Planning & communication processesú Waste management (water & solid)ú Air emission managementú Hazardous materials managementú Environmental emergencies and responseú Site securityú Visual impact (greening of site, maintenance)ú Cultural & biological impactsú Energy useb) Define scope of the sustainability policy. You may wish to refer to:ú information gathered from Task 1a aboveú relevant laws, standards and guidelines for your industryú Government initiativesú ISO 14001:1996ú Strategic & business plansc) Decide whether you require further information to assist with planning and developing your sustainability policy. Gather information from a range of sources such as regulatory bodies, relevant staff within the organisation, organisation documentation.d) Consult with stakeholders who have an interest in the organisation?s conduct, actions, products and services. Summarise the information gathered that will be used to support the policy development process. (If completing this activity in the classroom, your fellow learners and trainer can represent stakeholders).e) Draft a policy that reflects the organisation?s commitment to sustainability. Ensure your policy includes:ú appropriate strategies for minimising resource use, reducing toxic material and hazardous chemical use, and employing life cycle management approachesú recommendations for policy options based on likely effectiveness, timeframes and cost. (You may wish to refer to page 6 for some suggested policy options that could be implemented in a classroom environment.)ú links with business planning processú explanation of relevant business opportunities linked with sustainability practices@Task 2a) Prepare and deliver a presentation to the class or in the workplace. Include the following information:Brief overview of the process you followed to draft the policyRecommendations for policy optionsCompliance with relevant legislative requirementsThe process you will use to implement the policy. The benchmark indicators you propose to use to measure improvementb) Gain agreement to policy options and implementation plan from relevant senior managers. (If completing this task in the classroom, your trainer and fellow learners can represent senior managers)Benchmark Criteria:Student responses should include:A report to management that includes all requests in Task 1. This should include a review of the situation, a scope of work to be undertaken, other information needed and consultation with all stakeholders.Students should also give a report on their presentation to the workforce and an outline on the implementation of the procedures.Part 1. Checklist Before you hand in these assessment tasks, use the checklist below to make sure you have completed all the tasks and have included all relevant information. q Conducted a review of existing sustainability practicesq Defined the scope of the policy q Gathered additional information from a range of sourcesq Consulted with stakeholders and summarised information to support the policy development processq Developed sustainability policy q Ensured policy includes appropriate strategiesq Included policy recommendations in policyq Included links with business planning processes in the policyq Explained business opportunities of sustainable practicesq Prepared and delivered presentation that outlined policy options, compliance with relevant legislative requirements & proposed benchmark indicatorsq Described implementation process and gained signoff for implementation plani Additional InformationSuggested Policy Options for Implementation in a Classroom EnvironmentReduce energy and waste by using own coffee mug instead of buying coffee in disposable mugsUse pens made from recycled plastic, paper or timber or biodegradable bioplastic or use refillable pensAll handouts to be printed double sided Use recycled paper productsHave a recycling box in the classroomInclude indoor plants in the classroom to absorb airborne pollutantsAppoint people within the classroom to monitor environmental performanceUse public transportCar pool to share travelling costs and reduce carbon emissionsTurn off lights when leaving classroomUse rechargeable batteriesTurn off computers or electrical equipment when not in useUse non toxic cleaning products in the classroomJoin an industry groupInvite stakeholders from your RTO to hear your environmental reportingPart 2. Communicate workplace sustainability policy. 3 Task DescriptionIn this activity you will be required to promote your workplace sustainability policy and prepare for implementation.@Task 1a) Develop a communication plan to promote your workplace sustainability policy to key stakeholders. Include the following information:ú Communication strategies and channels to be used, (eg. posters, flyers, memos, articles, competitions)ú how you will measure the impact of the communication plan,b) Implement one strategy from your communication plan. @Task 2a) Meet with people responsible for implementing the workplace sustainability policy to discuss:ú Implementation processú Expected outcomesú Assigned responsibilitiesú Specific actions of the implementation process & assigned responsibilitiesú Timeframesú Benchmark indicators that will be used to measure improvement(If completing this activity in the classroom, your trainer and fellow learners could represent implementation team)Benchmark Criteria:Student responses should include:A Report to management the communication plan and strategy that is to used in promoting the policy.A report to management on the meeting that was held with the people responsible for the implementation of the sustainability policy.Part 2. Checklist Before you hand in these assessment tasks, use the checklist below to make sure you have completed all the tasks and have included all relevant information.q Developed communication plan to promote policyq Implemented one strategy from the communication planq Conducted a meeting with implementation team to outline implementation process, expected outcomes and assigned responsibilitiesPart 3. Implement workplace sustainability policy 3 Task Description@Task 1a) Develop a set of procedures to be used in the workplace to assist with implementation of the workplace sustainability policy.b) Communicate these procedures to key stakeholders as part of the implementation process. Describe the process you used to communicate to key stakeholders.@Task 2a) Select one of the strategies from your policy that addresses continuous improvement in resource efficiency. Explain the strategy and describe the measures you will use to determine improvements.b) Implement the selected strategy. Describe:ú the process of implementationú how barriers or disputes faced during the implementation process were managed@Task 3a) Describe the recording systems you will using to track continuous improvement in your sustainability approaches. Include an explanation of the process of gathering data and an indication of who is responsible for each part of the process.Benchmark Criteria:Responses should include:A Report to management on the policy and strategies are to be developed and implemented.A Report on how to implement continuous improvement and what mechanisms/recording systems will be used to track the results.Part 3. Checklist Before you hand in these assessment tasks, use the checklist below to make sure you have completed all the tasks and have included all relevant information.q Developed procedures for implementation of the workplace sustainability policy.q Communicated procedures to stakeholdersq Implemented continuous improvement strategyq Described barriers faced or disputes resolved throughout implementationq Explained the recording systems that will track continuous improvementq Included an explanation of the process and assigned responsibilitiesPart 4. Review workplace sustainability policy implementation 3 Task Description@Task 1a) Gather and analyse information in relation to environmental performance This may involve gathering data such as:ú Management commitmentú Planning & communication processesú Waste management (water & solid)ú Air emission managementú Hazardous materials managementú Visual impact (greening of site, maintenance)ú Cultural & biological impactsú Energy useú Energy sourcesú Waste generation & disposalú Public transport useú Extent of car poolingb) Prepare a report outlining the following:ú Successes of the policyú Areas for further improvementú Trends that indicate remedial actionú Performance that could be used to promote continuous improvementú Key issues still to be addressed by the workplaceInclude charts, graphs and other visual data and information in your report.c) Communicate with key personnel and stakeholders to discuss key findings of the report and gather their feedback.d) Incorporate required changes into the policy to ensure key issues are addressed and continuous improvement is supported by the policy.Benchmark Criteria:Responses should include:A Report to senior management that outlines the documentation of the policy implementation including an analysis of the information gathered in relation to their environmental performance.A Report that outlines feedback, change and policy revisions.
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