Introduction United Nation High Commissioner for Refugees (UNHCR) has initiated the development of Utopia highland to host refugees as well as appreciates their rising concerns (Hollifield, Martin, Orrenius, 2014). The refugees seeking asylum in the highland will be allocated land for agricultural purposes, given settlement and accommodation, and provided with various recreational facilities that will be specifically erected to promote their co-existence within the scheme. The project will be implemented in three stages. Stage one will focus on development of the settlements and various amenities, stage two will focus on establishing economic activities, and the last phase will involve the development of recreational facilities. Project Integration Management Project Name Utopia stage 3 Infrastructure Design Location Volcano world within the uninhabited tropical island within the oceanic region. The land has natural fishing sites, fertile lands suitable for farming and fresh water. Purpose Design the volcano world theme park as well as the extreme sports zones that include the lagoons and water rapids Client United nation high commissioner for refugee(UNHCR) Background to the project Utopia being the world youngest nation made up of refugees from all over the world would require recreational facilities that will assist the refugees to recover from the impact of war. Statement of requirements Recreational facilities for quick recovery of the Utopia citizens. Development of various facilities with the use of environmental suitable material (bamboo). The recreational facilities will be built within the theme park and in the extreme sports zone. Scope Design the treetop adventure course, white water rapids course and swimming lagoons, extreme sports center, general facilities and infrastructure (including administration, food outlets, and amenities). Event management for inaugural Utopia national day celebrations Key stakeholder United nation high commissioner for refugee(UNHCR), Australia government, Utopia citizens Project methodology Apply project management system Communications A team in place responsible for all the major communication within the Utopia theme park and extreme sport zones executions period. Key risk Cyclonic and volcanic activities Deliverable and Milestones A project management plan for the construction of the theme park and the extreme sport zones will be delivered (Kerzner, 2013). The project management plan will address all the requirements based on the following milestones and deliverables. Site survey Park design Tree top adventure course Lagoons and rapids Extreme sports center General facilities and services Safety procures Lava tubes survey Engineering design Procurement plan Establishing environmental safety parameters Milestones Start sub project Site survey Park design Tree top adventure Lagoons and rapids Extreme sport center General facilities and services Safety procedures Lava tube survey Event management for the integration Utopia national day celebration Engineering design Design Procurement plan Finish sub project Key Performance Indicators KPI Planned baseline Actual baseline Scope (main theme park, extreme sport center, procurement plan, and engineering plan). Volcano lands Main theme park and the extreme sport center Time in days 30 days 30 days Cost $ 5 million dollars $ 5 million dollars Risk level 4.0 medium 4.6 medium Measures of Success Success will be measured by evaluating the timely completion of the project. In addition, the resources should be utilized using the allocated budget as well as within the given risk levels. Putting in perspective the priority requirements of the theme park and extreme sports center, the execution strategy used in the project, the engineering activities and the procuring activities, a timely and efficient strategy is adopted. Basing the project on the above execution strategy, the project seems to increase the allocated scope and perceived time, thus the need to maximize the speed and reduce the complexity of entire project. KPI Effort to Ratio Planned % Change Value Maximize Scope/cost 1 1,0 Efficiency Maximize Scope/time 1 10.5 Speed Maximize Scope/time 1 1.15 Innovation Maximize Risk/cost 1 -3.8 Complexity Minimize Risk/time 1 -4.5 Impact Minimize Risk/scope 1 4.0 Project background Utopia Island is an initiative of the United Nation High Commissioner for Refugee (UNHCR) for refugees who have been genuinely displaced from their original place of birth due to the effect of war. Utopia is one of the many islands that are inhabited but with abundant natural resources that include fertile lands for agricultural purposes, numerous fishing grounds, and the region has spacious land where various recreational facilities can be constructed. As the refugees take homage in the new lands, the region should be well equipped with recreational facilities that will enable them to overcome their psychological trauma as well as establish a cohesive community amongst themselves. With the United Nation High Commissioner for Refugee (UNHCR) being the overseeing authority of the entire project, the funds for the construction of the various facilities and all the economic activities within the island was raised by selling the satellite island to an international resort chain. The development of the Utopia islands will be developed in three key stages. The initial stage that is duped as stage 1, entails the construction stage. The stage, that is currently underway as it commenced from the year 2015 to 2017, is purposed to create 5000 units of houses that will house the refugees. Other accommodation facilities that will be constructed in the Utopia include deep water jetty, sewerage infrastructure, administration building, base hospital, communal areas, water reservoirs and distribution system, and schools. The second stage will involve establishing economic activities that will aid the refugees to get a source of livelihood. The type of economic activities targeted by UNHCR are those that will generate a sustainable income in the long run, and these economic activities include hydroelectric supply, jewelry, pearl harvesting, fisheries, tourism, and agricultural industries. In order to generate enough funds for the commencement of the above-mentioned economic activities, UNHCR will sell the Elysium for AUD $ 50 million. The asylum will be planned and build to promote tourism, with a capacity of approximately 2500 tourists. According to an agreed business plan between the UNHCR and the resort owner, the plan stipulates that the resort owner will be responsible for the upgrading of the airport as well as employ Utopia citizens in the execution of various projects. Since Utopia will be self-sustaining, it will be responsible for the provision of supply of vegetables and fruits, sea foods, and other agricultural products to the asylum seekers. Description of Sub Project The stage 3 project will start as from 6th April 2016 and works towards establishing recreational facilities. The recreational facilities will be located within the volcano regions within the theme park and extreme sports center. The project will involve the construction of treetop adventure course, whitewater rapids course and swimming lagoon, solar gliding activities, instruction and training activities, and event management for the inauguration of the national day celebrations. Putting into consideration the requirements of stage 3 phase of the project, due to the onset of wet season that will start as from September as depicted by the weather pattern in Utopia, the construction process is planned to last for a period of a month. Scope Base Line The scope base line of the project entails building of various recreational facilities within the volcano area main theme park and the extreme sport center (Burke, 2013). The purpose of the recreational facilities is to provide the refugees an arena in which they can interact, heal, and bound after the trauma of war. Work Breakdown Structure Park design design Adventure of course Lagoons and rapids Extreme sports center General facilities/services Safety procedures Lava tubes surveys Establishing environmental sustainability parameters Engineering design Procurement plan Finishing the project Scope inclusions The stage three will include the training of the Utopia citizens so that they will be in a position to assist in building of the recreational facilities within the volcano lands. The highest level of environmental safeguarding will be observed throughout the execution process. Scope exclusions There will not be any concrete batching on the site The no use of diesel or other fossil fuel post-construction except for re-fuelling of aircraft Standards All the activities that will be undertaken within the volcano region, especially for the construction of the recreational facilities within the main theme park and the extreme sport center will abide the requirements described by the Australian standards AS 2867-1986, DR 6000, 2014 and ISO standards of ISO 9000, ISO 14000, and ISO 22000. Assumptions The allocated five million dollars for the project will be availed within the scheduled timeframe The infrastructural plan for the construction of the theme park and the extreme sport center will comply with stipulated standards. In addition, the environmental standards should be observed throughout the execution period of the project. The Utopian citizen be willing and ready to learn within the allocated time frame. The electricity production and test by the Australian government will be performed and achieved within the allocated time frame. That any changes within the scope of the project will be accompanied by adjustments of the overall time of the project. This will accommodate the effected changes within the project. Constraints Due to the need to conserve the environment in Utopia, there will not be any use of fossil fuel. As a result of wet season that commences on September 30 to April, there will be limited outdoor activities The consistent need to achieve the long life, loose fit and low energy resolution may prove to be challenging Throughout the implementation phase of the project the inability to use concrete batching will pose some challenges while constructing various facilities The availability of a single mode of transportation to the island, that is, the sea route may cause delays especially when the weather is not suitable for sea transport. The training programs of the Utopia citizen may pose challenges since Utopia citizen have a heterogeneous group of individual with varied educational and skill difference Time management Time base line Project duration: The project will be executed from the 6 March 2017 and from 6 April 2017. Time duration of the project will be 30 days The construction is based on a calendar that allows 5 working days per week and two days for the weekend. The construction work will be undertaken seven days a week, allowing for shifts where necessary. Timeline The overall project time is based on ??bottom up?? managerial process (Jeston and Nelis, 2014). The overall scope of the project is decomposed into project work packages that can easily be executed effectively using the allocated resources as well as within the allocated timeframe. The project work package is further decomposed into project activity where cost and time are allocated to the project activities. With the need to effectively execute the project efficiently, speed is a paramount factor for the volcano world project. In order to meet the demands of the schedule, various activities will be concurrently executed following a parallel sequence. Risk of delays within the project is at minimal since most of the requirements to construct the recreational infrastructure will be bamboo which is readily available within the highland. The training of the Utopia may take a long time due to the heterogeneous nature of the Utopia citizens in terms of skills and educational backgrounds. Critical Task Name Best case duration Normal duration Worst case duration Weighted duration Variance Adventure of course 14 18 19 14 0.22 Lagoons and rapids 7 8 9 8 5.5 Extreme sports center 2 5 6 5 1.94 General facilities/services 3 4 5 4 0.22 Safety procedures 2 3 5 3 0.22 Total 28 30 34 34 8.1 Test days z-score Probability Original 30 0.0000 50.00% Needed 34 1.3433 95.00% Add days 4 days After performing the PERT analysis for achieving 95% probability, the success of the project was falling short of 4 days. In order to accommodate the four days, the following activities need to be undertaken. Working for seven days, that is, having the Utopia citizen to work over the weekends Hiring more Utopians citizens to complete the required tasks Introducing shifts where workers can work in shifts In the light of the above observations, a careful consideration is made where the Utopia citizens will be required to work in shifts and over the weekends. Since services will be provided by the Utopia citizens there will be no additional cost to the project. Milestones Timelines Task Name Start Date Days to Complete Onset of the Project 2-Mar 0 Site Survey 2-Mar 4 Park Design 6-Mar 20 Research 6-Mar 12 Adventure Course 6-Mar 12 Extreme sprt 6-Mar 10 Lagoons 6-Mar 8 General Facilities 6-Mar 10 Safety Procedures 6-Mar 8 Lava tube survey 18-Mar 4 Environment Sustain 22-Mar 4 Engineering Design 18-Mar 10 Design and Implementation 18-Mar 10 Laying of Cables 18-Mar 4 Construction 18-Mar 6 Procurement Process 22-Mar 10 Finishing Project 2-Apr 1 Gantt chart (scheduling) Gantt chart is a project management tool that summaries all the activities of the project (Mohammad, Broek, Boots, and Wong 2016). The different Gantt chart bar is expressed on the calendar indicating the start and the end of a given activity. From the Gant chart, various dependable can be well understood as well as the task and duration of every project can be easily estimated. From the Gantt, it is possible determine critical path of the project. Project Cost Management Cost Baseline (budget) The stage there part of the project has a guaranteed maximum value of AUD $5 million The total budget that is allocated for the entire project that include project design, engineering design, procurement plan, and national celebration day for the volcano lands is AUD $5million. Cost Management Approach The key objective of the project is successful completion of all the scheduled activities in volcano land that include building of tree top adventure course, whitewater rapids and lagoons, and ascertaining their safety within the assigned time and budget. In order to realize this objective, Utopia citizens will be properly completed as well as experts will be brought in to guide the successful completion of the project (Smith, 2013). The following factors should be considered for successful implementation of the project. Recruitment of highly specialized team supervisors, engineers, and contractors will be undertaken so as to lead the implementation of the project. Utopia citizens will be taken through a training program. The citizen will thereafter aid in building the main theme park as well as the extreme sport center. To enhance the entire process an incentive motivation package of 5% will be used within the project Cost Breakdown Structure Item Percentage Labor 20% Cost of the material s 30% Equipment resources 10% Overheads 30% Incentives 5% Risk management 5% Human Resource The human resource will be recruited for the construction work with the project will be paid based on their skill set as stipulated by Australian standard (Smith, 2013). Employee type Wages per week 1 Manager $ 6100 2 Senior civil engineers $5400 3 Engineer $ 5300` 4 Supervisors $5100 5 Electrician $ 5000 6 Glazers $ 4500 7 Heavy equipment operators $ 5800 8 Plumber $ 4700 9 Surveyor $ 5800 10 Truck divers $ 4100 11 Welder $ 3400 In addition to the above sated weekly remuneration package the following financial resources will be added 5% overhead is set aside for sick leaves and worker compensation. $600 per week per person will be allocated to cover the accommodation and food expenses $700 for every person to and from the island External training of Utopia workers is 5000 Material resources The major material that will be used for the construction of recreational facilities will be bamboo that has been grown on the island for over two years Equipment resource Environmentally friendly equipment will be used for the project. The equipment should not release any form of polluting gases to the environment Cash flow The cash flow for the entire project can be summarized as follows according to project deliverables. Deliverables Cost (AUDS) Site survey $ 0.2 million Park design $1.8 million Engineering design $ 2.0 million Procurement plan $ 0.3 million Contingency Risk The project is design to attract a 0% profit, and risk contingency of approximately 5%. The risk that is expected may arise due to changes in resources used in the construction of the theme park and extreme sport center. Project Risk Management The level of risk that is stipulated for this project is at 4.0 (medium) Event Probability Impact Risk level Risk response Insufficient skill labor 2 2 4 Training of Utopia citizen Changes in weather conditions that may cause delays 1 3 3 Implementing the plans before the onset of rainy seasons Insufficient power due to prohibited use of fossil fuel 2 2 4 Tapping hydroelectric power to provide the needed energy Risk average 4.0 Project Quality Management The stage three quality management plan is based on four quality management principles that include management responsibility, customer satisfaction, management responsibility, and prevention over inspection. Quality Assurance Quality assurance consist of continuous monitoring to ascertain that the level of work that is being undertaken meets the required standards. Quality assessment will assist in identifying the short coming of the project, and in turn control process will be effected to rectify the shortfall in the implementation process. Project Human Resource Management Organizational breakdown for stage three entails Joan Dean being the project manager overseeing the implementation of phase three will manage all the activities with the help of project assistant managers The selected experts communicate directly with the phase three implementation manager Training of specialized Utopia citizen will be undertaken by the selected experts and contractors The performance of the workforce will be monitored continuously The team will be continuously motivated so as to attain high job performance. Project Communication Management Through the implementation of the project in stage three, project management information system that allows sharing of information will be used (Phillips, 2013). The external communication protocols will be observed whereby any information needed to be communicated to the public must be undertaken by a project manager. On the other hand, internal communication will be enhanced by assuring the proper induction of new personnel are properly taken through a comprehensive site induction process, a site noticeboard is on place, available of a hot number, a complaint register is availed, and daily material handling are undertaken. Project Environment Management Phase three implementation phase is guided by triple bottom line philosophy that include providing value for the shareholders, increasing the returns from the investments, and measuring the impact on the environment. In the light of this, the construction activities within the volcano world will be carried out using bamboo sticks therefore lessening environmental pollution. In addition, fossil fuel will not be used to provide energy as well as concrete blast will be used in construction. Moreover, regular environmental checks will be performed, eliminate non complying standards and prepare noncompliance standards. SWOT Analysis Strength ?¦ The design is environmentally friendly ?¦ The project is concrete free ?¦ In order to reduce delay, the procurement uses just in time procurement Weakness ?¦ Alteration of the local habitat ?¦ Destruction of original vegetation Opportunities ?¦ Introduce new environment complying ideas Threats ?¦ Impact on local environment, failure for non-compliance References Hollifield, J., Martin, P. and Orrenius, P., 2014. Controlling immigration: A global perspective. Stanford University Press. Kerzner, H.R., 2013. Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons. Burke, R., 2013. Project management: planning and control techniques. New Jersey, USA. Jeston, J. and Nelis, J., 2014. Business process management. Routledge. Mohammad, I., van den Broek, H., Boots, M.L. and Wong, R., Oracle International Corporation, 2016. Showing relationships between tasks in a Gantt chart. U.S. Patent 9,336,502. Smith, P.V., 2013. BIM & Project Cost Management-Implementation Issues & Creative Solutions. In CC2013 Creative Construction Conference. Diamond Congress Ltd. Phillips, J., 2013. PMP, Project Management Professional (Certification Study Guides). McGraw-Hill Osborne Media.
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